Paying bills

If you're recording a bill in MYOB or you've already recorded it, here's how to apply a payment.

1. Click Record payment at the bottom of the bill you want to pay. To open a bill you've already recorded, go to the Purchases menu, choose Bills then click to open the bill.

   Want to pay more than one bill? Click Record multiple payments. See the next task below for details.
   

   Want to pay more than one bill? Click Record multiple payments. See the next task below for details.

2. If you're paying this bill directly into the supplier's bank account:

   • If you're in Australia, select the option Electronic payment.
     

     

   • If you're in New Zealand, choose the Electronic Clearing Account as the Bank account.

3. In the Bank account field, choose the MYOB account you’re paying this bill from.

4. Make sure the Date is correct. If not, enter a new date or click the icon next to it to select the date from a calendar.

5. If the supplier has given a discount:

   1. Click Apply discount to display more fields.

   2. Enter the discount value in the Discount ($) field. The Discounted balance $ updates automatically.
      

      

6. If the amount you're paying is different to the bill total, change the Amount paid ($) value. This can be a full or part payment.

7. If you want to send the supplier a remittance advice, select Send remittance advice and choose to Send now or Send later. Learn more about sending remittance advices.

   If you want to pay other bills for this supplier, click Multiple payments to open the Record supplier payment page filtered to show all of the supplier's open bills.

8. When you're done, click Save.

If the payment was more than the bill amount, a debit note will be created for the overpayment. Find out how to settle supplier debits.

You can pay the bills you've recorded in MYOB on the Record supplier payment page.

1. Go to the Purchases menu and choose Record supplier payment.

2. Choose the Supplier whose bill you’re paying. All the supplier's unpaid bills will be listed.

3. (Optional) To include this supplier's paid bills in the list, select the option Show paid bills.

4. If you're paying the supplier directly into their bank account, select the Electronic payment option.

5. In the Bank account field, choose the bank or credit card account you’re paying this bill from.

6. (Optional) In the Description of transaction field, enter a note that describes this payment. This can help you find or identify the transaction later.

7. Make sure the Reference number is correct. If not, change it.

   If you change the reference number, you’ll change the automatic numbering. For example, if you change the number to 000081, the next time you make a supplier payment, the reference number will be 000082.
   

   If you change the reference number, you’ll change the automatic numbering. For example, if you change the number to 000081, the next time you make a supplier payment, the reference number will be 000082.
   
   

8. Make sure the Date is correct. If not, enter a new date or click the icon next to it to select the date from a calendar.

9. If the supplier has given a discount, enter the amount against the relevant bill in the Discount ($) field for the bill you're paying.

10. Enter the Amount paid ($) against each bill. Start allocating the payment against the oldest bill.

    Here's our example multiple bill payment:

    

11. If you want to send the supplier a remittance advice, select Send remittance advice and choose to Send now or Send later. Learn more about sending remittance advices.

12. When you're done, click Save.

If you've paid more than the amount due on a bill, a debit note will be created for the overpayment. Find out how to settle supplier debits.

You can only delete supplier payments that haven’t been reconciled or matched to a bank transaction. If you want to delete a reconciled or matched payment, you need to unreconcile or unmatch it first, using the Bank reconciliation or Bank transactions page.

1. Open the bill the payment was applied to (Purchases menu > Bills > click to open the bill). Need help finding the bill?

2. At the bottom of the bill, under Activity history, click the reference number for the payment to be deleted.

   

3. Click Delete.

   

4. At the confirmation message, click Delete.

One way to handle this is to create a "Cash on Hand" bank category in MYOB (how do I create a category?). You allocate this category when you record the withdrawal of funds from the ATM or get cash out, which in turn will increase the amount in the Cash on Hand category. You can then use the Cash on Hand bank category as the Bank account when you pay a supplier using cash.

This solution might not suit all businesses, so if you're not sure it's best to discuss the right solution with your accounting advisor.